The 25-Hour Day

This e-book has been written to enable you to find an additional hour in your day. By providing you with the skills and techniques to manage your time more efficiently and effectively, you can easily discover an additional hour in your day for spending with your family, or just sleeping in that bit later!

Throughout this manual, you will find practical tips and instructions to help you understand time management. You will discover how to utilise the technology available to you, how to make the most of your own productive cycles, and how to make your life more efficient by understanding how you spend your time, and you will understand what tasks you actually need to spend your time completing.

Preface

Greetings,

I hope all the information we have gathered and put into this e-book will help you to achieve the goals you have set for yourself.

We enjoyed creating this e-book and will continue to create many more. If you want to make sure that you don’t miss out on the next one, please visit our home page and add yourself to our mailing list.

If you have any ideas on great topics that you would like to see in one of our future free e-books, please email us on info@mci.edu.au or fill out the enquiry form on our website, and we will add it to our list.

Yours sincerely,

MCI Team

www.mci.edu.au

1300 768 550

Content

Welcome

About Management Consultancy International

Introduction

The 25-Hour Day

1. Know Yourself
   1. Introduction
   2. Getting to Know You
   3. Be Respectful but Honest
   4. Thinking Further
   5. Chapter 1: Know Yourself
2. Follow Your Productivity Cycle
   1. Introduction
   2. Know Your Energy Cycle
   3. Mr Example’s Energy Cycle
   4. Your Productive Cycle
   5. Chapter 2: Follow Your Productivity Cycle
3. Technology & Time Management
   1. Introduction
   2. The Internet
   3. Determine Your Priorities
   4. The Urgent/Important Matrix
   5. Urgent but Unimportant
   6. Urgent and Important
   7. Important but Not Urgent
   8. Neither Urgent nor Important
   9. Further Notes on Your Priorities
   10. Begin with a To-Do List
   11. Chapter 3: Technology and Time Wasters
4. Time Saving Tips with Outlook
   1. Introduction
   2. The Outlook Site Map
   3. Time & Activities
   4. People
   5. Other Folders
   6. A Closer Look at the Task Function
   7. Create a New Task
   8. Change the Task Folder View
   9. Customise the View of Daily Tasks
   10. Customise the Inbox
   11. Convert an Email to a Task
   12. Use Task Request for Delegation
   13. Making the Most of the Calendar
   14. Block Out the Calendar
   15. Schedule a Meeting
   16. Sharing Calendars
   17. Colour Code the Calendar
   18. Chapter 4: Time Saving Tips with Outlook
5. Organise Outlook
   1. Introduction
   2. Set Up Folders & Subfolders
   3. Create a Rule
   4. Colour Code Emails
   5. Set Up a New Contact (from an email)
   6. Follow Up on a Contact Note
   7. Change the Default Opening Window
   8. Convert Email to an Appointment
   9. Disable Default Reminders
   10. Plan to be Organised
   11. A Simple Aid to Outlook
   12. Chapter 5: Organise with Outlook
6. Increase Productivity with Focus
   1. Introduction
   2. Identifying Goals
   3. Short Term Goals
   4. Medium Term Goals
   5. Long Term Goals
   6. Create a Time Management Plan
   7. Exercise 3: Do You Kno-w Your Goals?
   8. Thinking More on Your Goals
   9. Establish Your Priorities
   10. The ABC System of Prioritisation
   11. The Prioritisation Matrix
   12. The Pareto Principle
   13. Increase Productivity with Focus
7. How Do You Really Spend Your Time?
   1. Introduction
   2. The Time Audit
   3. Mr Example’s Time-Audit
   4. Conduct Your Time-Audit
   5. Tricks to Increase Your Time
   6. Deal with Interruptions
   7. Handling Phone Calls
   8. Saying No
   9. Review Your Desk Set Up
   10. Good Communication Equals Efficiency
   11. Improve Your Personal Skills
   12. Streamline Email Communications
   13. How Do You Really Spend Your Time
8. 25 Hour Day Conclusion
   1. Discovered Your Extra Hour?
   2. Where can I find further help?
   3. E-book Evaluation